By booking your place you are confirming you will be coming to a ceremony between 09:00 and 20:00 on the 21st September 2024. Please note: registration will open up to two hours prior to your ceremony.

If you miss the deadline due to an extenuating personal circumstance, please contact the graduation team as soon as possible and detail the reason why you were unable to book. We cannot guarantee that requests to book will be granted as we will review on a case by case basis, but will come back to you as soon as we can once a decision has been reached.

When booking your place to attend graduation, it is your responsibility to check that all details relating to yourself, or your award are correct throughout the booking process. If the incorrect award is stated this will be reflected in the ceremony programme and the award read out within the ceremony. It could also affect the robe you have booked for your ceremony. Please contact the graduation team as soon as possible if anything is incorrect. After the booking deadline it may not be possible for any amends to be reflected in the ceremony programme.

All eligible and provisionally eligible students will have their names, dates of birth, email address, student numbers and awards of study added to the University Centre Weston graduation database. We store this information in order to administrate graduation and prizes under the legal basis of fulfilment of contract.

Once your information is no longer needed for the administration of graduation or prizes your personal details will be removed from the University Centre Weston graduation database.

Ede & Ravenscroft are our official robing and photography provider. All eligible and provisionally eligible students will have their full names, dates of birth, email address, student numbers and awards of study uploaded to the Ede & Ravenscroft database. This is so you can order robes and book photography. This is carried out under the legal basis of fulfilment of contract.

All eligible students will have their names and awards sent to Campus Clothing via encrypted email. Campus Clothing will print the names of eligible students on apparel sold on the day of the ceremony. This is carried out under the legal basis of fulfilment of contract. If you would like us not to send your name and award, please contact the graduation team.

All guests, and therefore any children in attendance, will be sat separately to graduates during the ceremony.

Any children in attendance that are under the age of 16 must be accompanied by an adult over the age of 18 at all times. This means that any accompanying adults will need to have guest tickets. It is the responsibility of the graduate to ensure any children under the age of 16 are always accompanied by a suitable adult.

Guest tickets will be required for any child aged four and above. Children aged three or under can attend the ceremony free of charge, providing that they sit on a guest's lap or in a pushchair. If the child will be coming in a pram or pushchair, please contact the graduation team to let us know. We cannot guarantee appropriate seating if you fail to email us before the deadline

All children must be supervised by an adult at all times before, during and after the ceremony.

We'll be taking photos and capturing video throughout graduation day - including livestreaming the ceremony for your friends/family to watch online. Everything we capture will be freely available to you - you're welcome to download your photos and do whatever you like with them. There's no usage restrictions and no cost to access them.

To find out more information, please click here.

Students who have purchased tickets but subsequently become
ineligible to receive an award, as determined by the Board of Examiners, will automatically have their booking cancelled and a full ticket refund will be issued.

Cancellation requests must be submitted in written email to the Graduation Team (graduation@ucw.ac.uk). Requests must be sent by the student and contain the student's full name, registration number, details of the number of Guest tickets that should be cancelled, and the reason for cancellation

Refunds for robe hire and photography which are requested less than seven days before the ceremony series starts are subject to review and are offered at Ede & Ravenscroft's discretion. Please contact Ede & Ravenscroft directly to request a refund.